Upload and save files and folders to OneDrive for Business

With Microsoft Edge or Google Chrome:

Select Upload > Files or Upload > Folder.
Select the files or folder you want to upload.
Select Open or Select Folder.

With other browsers:

Select Upload, select the files you want to upload, and select Open.
If you don’t see Upload > Folder, create a folder, and then upload the files to that folder.

Screenshot showing Upload selected

Note: If you have the OneDrive sync client installed, you can also upload with File Explorer. Select the files you want to upload, and drag them to OneDrive in the File Explorer Navigation pane.

Save and open files in your Office apps

Select File > Save As > OneDrive – [company name] to save a work file to OneDrive.Save personal files to OneDrive – Personal.
Select File > Open and then select OneDrive, to open a file saved to OneDrive.

Note: Requires Office 365, 2019, or 2016.

Manage files and folders in OneDrive for Business

Select what to do with a file

In OneDrive, right click the file.
Select a command.

Screenshot showing the shortcut menu for a selected file

Create a folder

Select New > Folder.
Type a name for the folder.
Select Create.

Set up the OneDrive sync client in Windows

If you don’t have Windows 10, Office 365, or Office 2016, install the new OneDrive sync client for Windows. If you use the latest software, you already have the OneDrive sync client and you can skip to step 2.
Select the Start button, search for OneDrive, and then open it.
When OneDrive Setup starts, enter your work or school account, and then select Sign in.

Screenshot of the first screen of OneDrive Setup

Note: If you already had an account signed in to OneDrive and you want to add another account, select the OneDrive cloud icon in the Windows taskbar notification area, select More > Settings. In Settings, select Account, select Add an account, and then sign in.

Set up the OneDrive sync client on Mac

Install OneDrive for Mac.
Important: If you’re using the OneDrive Mac Store app, uninstall it before installing the latest build of the OneDrive desktop app.
Start OneDrive by pressing cmd + Space to launch a Spotlight query and type OneDrive. This starts OneDrive Setup.
Enter your work or school account and then select Sign in.

Screenshot of the first page of OneDrive Setup

Note: If you already had an account signed in to OneDrive and you want to add another account, click the OneDrive cloud icon up in the Menu bar, click the three dots to open the menu, and select Preferences. Click the Account tab, select Add an Account to start OneDrive Setup, and then sign in.

Collaborate in OneDrive for Business

Share OneDrive files from your Office apps

To share a file from within Word, Excel, PowerPoint, or another Office app:

Select Share on the ribbon.Or, select File > Share.
Note: If your file is not already saved to OneDrive, you’ll be prompted to upload your file to OneDrive to share it.
Select who you want to share with from the drop-down, or enter a name or email address.
Add a message (optional) and select Send.

Share icon and dialog box

Share files from OneDrive

Right click the file and select Share.Or, select a file and select Share on the toolbar.
Select who you want to share with from the drop-down, or enter a name or email address.
Add a message (optional) and select Send.

Stop or change sharing

If you are the file owner, or have edit permissions, you can stop or change the sharing permissions.

Select the file or folder you want to stop sharing.
Select Information in the upper-right corner to open the Details pane.
Select Manage access and:
- Select the X next to a link to disable it.
- Select Can Edit or Can View, and then select Stop Sharing.
- Select Can Edit or Can View and then select Change to….