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Print email messages, attachments, and calendars in Outlook on the web

Dimension4 / Print email messages, attachments, and calendars in Outlook on the web

Print email messages, attachments, and calendars in Outlook on the web

You can print email messages, attachments, and calendars in Outlook on the web.

Choose your version for instructions

The instructions are slightly different depending on whether you’re using the new Outlook on the web. Choose which version of Outlook on the web you’re using to see the steps that apply to you.

IF YOUR MAILBOX LOOKS LIKE…

Outlook on the Web Beta

See Instructions for the new Outlook on the web.

IF YOUR MAILBOX LOOKS LIKE…

Outlook on the web

See Instructions for classic Outlook on the web.

Note: If your organization has included its logo in the toolbar, you might see something slightly different than shown above.

Instructions for the new Outlook on the web

Print email messages in Outlook on the web

  1. Sign in to Outlook on the web.
  2. Select the message that you want to print.
  3. At the top of the page, select More actions > Print.
  4. A preview of your message will open. At the top of the window, select Print.
  5. In the Printer dialog box, choose the printer you want to use, and select Print.
Print email attachments

To print email attachments, you can download and save the attachments to your local computer or OneDrive and then open them with the appropriate program. For example, you can open and print .doc files from Word, and you can open and print .pdf files from Adobe Reader.

  1. Sign in to Outlook on the web.
  2. Open the message that contains the attachment you want to print.
  3. Below the attachment, select Download.
    A screenshot of the Download button below an attachment
  4. After the file has downloaded, open it with the appropriate program and choose the option to print. For example, open a .doc file in Word and then print.

Print calendars

You can print a calendar view in Outlook on the web.

  1. Select Calendar Calendar at the bottom of the page.
  2. Choose the DayWork weekWeek, or Month view at the top of the window.
    Select calendar view or turn split view on or off.
  3. Go to the dates you want to print.
  4. At the top of the page, select Print.
  5. A preview of your calendar will open in a new window. You can change which calendar you want to print, the view that you want, and the time range. You can also turn the mini calendar that prints at the top of the page on or off. Select Print.

    Note: By default, all calendars currently selected will be printed. To print a specific calendar, select the drop-down menu under Calendar in the Print window.

  6. After you’ve selected the settings you want, select Print.
  7. In the Print dialog box, choose the options you want, and then select Print.

Instructions for the classic Outlook on the web

Print email messages in Outlook on the web

  1. Sign in to Outlook on the web.
  2. Select the message that you want to print.
  3. A screenshot of the More actions menu with the cursor over the Print button
  4. At the top of the page, select More actions > Print.
  5. A preview of your message will open in a new window. At the top of the window, select Print.
  6. In the Print dialog box, choose the printer options you want, and select Print.
Print email attachments

To print email attachments, you can download and save the attachments to your local computer or OneDrive and then open them with the appropriate program. For example, you can open and print .doc files from Word, and you can open and print .pdf files from Adobe Reader.

  1. Sign in to Outlook on the web.
  2. Open the message that contains the attachment you want to print.

  3. Below the attachment, select Download.
    A screenshot of the Download button
  4. After the file has downloaded, open it with the appropriate program and choose the option to print. For example, open a .doc file in Word and then print.

Print calendars

You can print a calendar view—or an agenda—in Outlook on the web.

  1. Sign in to Outlook on the web.
  2. At the bottom of the page, select Calendar.
    A screenshot of the Calendar button
  3. Choose the DayWork weekWeek, or Month view in the upper-right corner of the window.
  4. At the top of the page, select Print.
    A screenshot of the Print button
  5. A preview of your calendar will open in a new window. Choose the view, layout, and date range you want to print. If you want details about the items on your calendar, such as meeting attendees, select the Print detailed agenda and calendar check box. Select Print.
  6. In the Print dialog box, choose the options you want, and then select Print.

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