Organize your inbox with Archive, Sweep, and other tools in Outlook on the web

Use Sweep to quickly delete unwanted email in your Inbox. Sweep gives you options to automatically delete all incoming email from a particular sender, to keep only the latest email, or to delete email older than 10 days.

1. Select an email message from the sender whose messages you want to delete.
2. On the menu bar, select Sweep.
   

   Note: The Sweep option isn’t available from the following folders: Junk Email, Drafts, Sent Items, and Deleted Items.

3. Choose how you want to handle email messages from the sender you chose.
4. Select Sweep to perform the selected action.

You can store email messages in your default Archive folder.

1. Select an email message you want to archive.
2. Select Archive.
   

To get to your Archive folder:

• Under Folders, select Archive.
  

To restore an archived message back to its original folder, select it in the Archive folder, select Move to, and then select the folder or type the name of the folder that you want to move it to. See the next section for more information.

Move to lets you move email messages to a specific folder. For example, you can move all email from a specific sender from your Inbox to any folder you choose.

1. Choose an email message from a specific sender to move all email received from that sender to another folder.
2. Select Move to.
   

3. Choose one of the available folders or create a new folder.

1. Choose an email message in your Inbox.
2. Choose More commands on the command bar to mark messages as read or unread, pin a message at the top of the message list, or flag a message for follow up.
3. Choose the action you want to perform on the selected message.

Sort your email by date, from, or size

1. Select Filter at the top of your inbox.
   

2. Under Sort by, choose any option you prefer to sort your email.

Use Sweep to quickly delete unwanted emails in your Inbox. Sweep gives you options to automatically delete all incoming email from a particular sender, to keep only the latest email, or to delete email older than 10 days.

1. Select an email from the sender whose messages you want to delete.
2. On the menu bar, select Sweep.
   
3. Choose the option that sets how you want to handle emails from the chosen sender.

4. Select Sweep to perform the selected action.

You can store email messages in your default Archive folder. To get to your Archive folder, select Archiveunder Folders, and then select Archive.

1. Select an email you want to archive.
2. Select Archive.

   

Move to lets you move email messages to a specific folder. For example, you can move all email from a specific sender from your Inbox to any folder you choose.

1. Choose an email from a specific sender to move all emails received from that sender to another folder.
2. Select Move to > Move all email from ….
   
3. Select Move to <Select folder> and choose one of the available folders.
4. Select OK > Move all.

You can organize your Inbox by using some additional filtering and sorting options. For example, you can:

• Mark emails as read or unread.
• Pin emails so they remain at the top of the email list.
• Flag, unflag, or mark complete emails that you want represented as tasks.
• Delete messages related to a single conversation by using Ignore.

To filter and organize email

1. Choose an email in your Inbox.
2. Choose More commands on the command bar to view a choice of other ways you can sort, filter, and organize your email.
3. Choose the action you want to perform on the selected email.

To sort email by date, time, to/from, subject

1. Select Filter at the top of your inbox.
2. Under Sort by, choose any option you prefer to sort your email.