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Create and add an email signature in Outlook on the web

Dimension4 / Create and add an email signature in Outlook on the web

Create and add an email signature in Outlook on the web

Create a signature for your email messages that you can add automatically to all outgoing messages or manually to specific ones.

Choose your version for instructions

The instructions are slightly different depending on whether you’re using the new Outlook on the web. Choose which version of Outlook on the web you’re using to see the steps that apply to you.

IF YOUR MAILBOX LOOKS LIKE…

Outlook on the Web Beta

See Instructions for the new Outlook on the web.

IF YOUR MAILBOX LOOKS LIKE…

Outlook on the web

See Instructions for classic Outlook on the web.

Note: If your organization has included its logo in the toolbar, you might see something slightly different than shown above.

Instructions for the new Outlook on the web

Create an email signature

  1. Sign in to Outlook on the web.
  2. Go to Settings  > View all Outlook settings > Compose and reply.
  3. Under Email signature, type your signature and use the available formatting options to change its appearance.

    Note: You can have only one signature per account.

    • If you want your signature to appear at the bottom of all new email messages that you compose, select the Automatically include my signature on new messages I compose check box.
    • If you want your signature to appear on messages that you forward or reply to, select the Automatically include my signature on messages I forward or reply to check box.
    • If you don’t select these options, you can manually add your signature to a selected message. For details, see Manually add your signature to a new message below.
  4. Select Save when you’re done.

    Note: You can always return to the Compose and reply page and select or clear the check box for automatically including your signature.

Manually add your signature to a new message

If you’ve created a signature, but didn’t choose to automatically add it to all outgoing messages, you can add it later when you write an email message.

  1. Go to your mailbox and choose New message.
  2. Type your message, and then choose More actions > Insert signature at the bottom of the compose pane.
  3. When your email message is ready, choose Send.

Instructions for classic Outlook on the web

Create an email signature

  1. Sign in to Outlook on the web.
  2. On the top nav bar, choose Settings > Mail, which opens the Options panel on the left.
  3. In the Options panel, under Mail, choose Layout > Email signature.
  4. In the text box, type your signature and use the available formatting options to change its appearance.

    Note: Inserting an image file (in a .gif or .jpg format for example) for your signature isn’t supported, but you can copy an image from a webpage and paste it into the signature box.

  5. If you want your signature to display at the bottom of all outgoing email messages, including replies and forwards, select the Automatically include my signature on new messages I compose check box.If you don’t select this option, you can manually add your signature to a selected message. See the next section for more information.
  6. Select Save when you’re done.

    Note: You can always return to the Email signature page and select or clear the Automatically include my signature on new messages I compose check box.

Manually add your signature to a new message

If you’ve created a signature, but didn’t choose to automatically add it to all outgoing messages, you can add it later when you write an email message.

  1. Go to your mailbox and choose Outlook on the web New icon for Email message to create a new email message.
  2. Type your message, and then choose More > Insert signature on the toolbar.
  3. When your email message is ready, choose Send.
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