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Calendar settings in Outlook on the web

Dimension4 / Calendar settings in Outlook on the web

Calendar settings in Outlook on the web

Your calendar is integrated with Mail, People, and other features of Outlook on the web. Use Settings to change the default appearance and other settings for your calendar.

Choose your version for instructions

The instructions are slightly different depending on whether you’re using the new Outlook on the web. Choose which version of Outlook on the web you’re using to see the steps that apply to you.

IF YOUR MAILBOX LOOKS LIKE…

Outlook on the Web Beta

See Instructions for the new Outlook on the web.

IF YOUR MAILBOX LOOKS LIKE…

Outlook on the web

See Instructions for classic Outlook on the web.

Note: If your organization has included its logo in the toolbar, you might see something slightly different than shown above.

Instructions for the new Outlook on the web

Go to Calendar settings

  1. In Outlook on the web, select the Calendar icon.

  2. At the top of the page, select Settings Settings to open the Settings pane. In the Settings pane, you can change the time zone, date format, time format, and first day of the week.
  3. If you want to change a different settings, use the search bar to quickly find what you need, or select View all Outlook settings.

View

Use Personalization settings to customize your calendar’s appearance.

SettingDescription
Show the first day of the week asThe day you select here will appear as the first day of the week in Week view.
Show hours inSet the increments in which the calendar shows time. Use the option buttons to choose 15-minute increments or 30-minute increments.
Show work week asSelect the days to display when you choose the Work Week view in the calendar.
Working hoursNonworking hours appear in a darker color than the rest of your calendar. When you’re using the Scheduling Assistant, the work times of each attendee are considered in the suggested meeting times.
Show week numbersSelect this to show the number of the week when you view the calendar in Month view.
Start the first week of the year onIf you have Show week numbers in Month view turned on, you can choose where to start the numbering: the first day of the year, the first four-day week, or the first full week.
Turn on the birthday calendar

Select this to add a calendar that shows your contacts’ birthdays.

Events and invitations

Use Events and invitations to control defaults when events are created and how meeting invitations, responses, and notifications are handled.

SettingDescription
Default reminderUse this setting to set how far in advance of an event you want the default reminder to appear.
Delete invitations and responses that have been updatedSelect this check box to automatically remove out-of-date meeting requests and responses from your Inbox. The calendar item will remain on the calendar.
Delete notifications about forwarded eventsSelect this check box to automatically put event forward notifications in the Deleted Items folder. By default, you’ll receive these notifications when an event you organized is forwarded to a new recipient by one of the event attendees. Selecting this option doesn’t affect the processing of event request responses.
Weather

Use Weather to customize your weather experience. The ability to change a weather location is not yet available in the new Outlook on the web.

SettingDescription
Show weatherSelect either the Show weather or Hide weather option.
Choose temperature scaleSelect either Fahrenheit or Celsius as the temperature scale to use.
Choose a location to displayChoose a location to display on your calendar. You can add up to five locations.
Events from email

Use the Events from email settings to control how events are added from email to your calendar.

SettingDescription
Automatically add events to my calendar from emailSelect this check box to automatically add events detected in email to your calendar.
Mark events as private so only I can see themSelect this check box to automatically mark events as private.
Add these events to my calendar from emailSelect the check box for each event type that you want added from email to your calendar.
Shared calendars

Use Shared calendars to share a calendar with specific people, publish a calendar for anyone with a link to see, and manage shared calendars.

SettingDescription
Share a calendarSelect the calendar you want to share.
Publish a calendarSelect the calendar you want to publish and choose much detail you want to share.

Instructions for classic Outlook on the web

Go to Calendar settings

  1. In Outlook on the web, select the Calendar icon.
  2. At the top of the page, select Settings Settings > Calendar.

Personalization

Use Personalization settings to customize your calendar’s appearance.

SettingDescription
Show the first day of the week asThe day you select here will appear as the first day of the week in Week view.
Show hours inSet the increments in which the calendar shows time. Use the option buttons to choose 15-minute increments or 30-minute increments.
Show work week asSelect the days to display when you choose the Work Week view in the calendar.
Working hoursNonworking hours appear in a darker color than the rest of your calendar. When you’re using the Scheduling Assistant, the work times of each attendee are considered in the suggested meeting times.
Show week numbersSelect this to show the number of the week when you view the calendar in Month view.
Start the first week of the year onIf you have Show week numbers in Month view turned on, you can choose where to start the numbering: the first day of the year, the first four-day week, or the first full week.
Turn on the birthday calendar

Select this to add a calendar that shows your contacts’ birthdays.

Automatic processing

Use Automatic processing settings to control how events are added to your calendar and how meeting invitations, responses, and notifications are handled.

Use the Events from email settings to control how events are added from email to your calendar.

SettingDescription
Don’t add events to my calendar from emailSelect this check box so that events detected in email aren’t added to your calendar.
Automatically add events to my calendar from emailSelect this check box to automatically add events detected in email to your calendar.
Add these events to my calendar from emailSelect the check box for each event type that you want added from email to your calendar
Mark events as private so only I can see them

Select this check box to automatically mark events as private.

Update time zoneSelect this option to change the time zone used by your calendar.

Use the Invitations settings to control how meeting invitations, responses, and notifications are handled.

SettingDescription
Delete invitations and responses that have been updatedSelect this check box to automatically remove out-of-date meeting requests and responses from your Inbox. The calendar item will remain on the calendar.
Delete notifications about forwarded eventsSelect this check box to automatically put event forward notifications in the Deleted Items folder. By default, you’ll receive these notifications when an event you organized is forwarded to a new recipient by one of the event attendees. Selecting this option doesn’t affect the processing of event request responses.
Notifications

Use the Notifications settings to set reminders, send notifications to your phone, and receive an agenda of your calendar events.

Reminders settings control the default reminders for items on your calendar. By default, reminders are turned on and set for 15 minutes before an item is due.

SettingDescription
Show reminder alertsSelect this check box to display a reminder for calendar items.
Play a sound when a reminder is dueSelect this check box to play a sound when a reminder is due.
Default reminderUse this setting to set how far in advance of an event you want the default reminder to appear.
Get a daily email agenda for calendars and tasksSelect this option to receive a daily email that lists your agenda for the day based on your calendar events and tasks that you’ve been assigned.

Then, select the check box for each calendar that you want to include in your daily agenda.

Don’t send an agenda on days when I have no events or tasksSelect this option to not receive a daily agenda email on days when you have no events or tasks due.
Update time zoneSelect this link if you want to change the time zone used by your calendar.
Update weather settingsSelect this link if you want to change the settings for weather information displayed in your calendar.

Use the Text message notifications settings to send notifications about calendar events to your phone as text messages.

SettingDescription
Notifications about changes to events that occur within the following number of daysSelect this check box to get notifications sent to your phone about changes to events that occur within a number of days that you specify.

Select the check box for Only during work hours to prevent notifications being sent at other times.

Notifications for event remindersSelect this check box to receive notifications of event reminders.

Select the check box for Only during work hours to prevent notifications being sent at other times.

Daily calendar agendasSelect this check box and then specify the time to send your daily calendar agenda.
Set up notificationsSelect this link to set up text messaging for your account if you haven’t done so previously. (The text message notification options will be disabled until you set up text messaging.)

Use the Agenda mail settings to choose whether to receive an agenda in email each day that shows your calendar events and tasks.

SettingDescription
Don’t send me a daily agendaSelect this option to not receive a daily email that lists your agenda.
Send me a daily agendaSelect this option to receive a daily email that lists your agenda for the day based on your calendar events and tasks that you’ve been assigned.

Then, select the check box for each calendar that you want to include in your daily agenda.

Update time zoneSelect this link if you want to change the time zone used by your calendar.
Update weather settingsSelect this link if you want to change the settings for weather information displayed in your calendar.
Shared calendars

Use the Calendar publishing option to create a link to your calendar that you can share with others. For example, you can post the link on a web page or share in social groups.

SettingDescription
Select a calendarChoose the calendar that you want to share.
Select permissionsChoose if you want to let others see your available time only, some details, or full view of your calendar.
Other calendars

A Birthday calendar is automatically populated with the known birthdays of everyone in your contact list. You can also add birthdays at any time.

SettingDescription
Turn on the birthday calendarAdds a birthday calendar and auto-populates it with birthdays of your contacts. If you connect to your social networks in the People options, the birthdays for those contacts will also automatically appear in the calendar.
Turn off the birthday calendarHides the birthday calendar.
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